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  4. Food services and conference facilities (without accommodation) 110

Food services and conference facilities (without accommodation) 110

To meet our customers' needs in a better way, Nordic Ecolabelling has divided the old criteria document for hotels, restaurants and conferences into two documents:

Food services and conference facilities without accommodation, such as restaurants, canteens, commercial kitchens, cafés, and conference centres are included in this new product group. Catering, take-away and fast-food restaurants can also be certified with the Nordic Swan Ecolabel.

A Nordic Swan Ecolabel food service and conference facilitiy must meet strict environmental requirements and take a holistic approach to environmental work related to energy, water, food, waste, chemicals, and procurement. The company must work in a structured and dynamic way to reduce their consumption of resources and to optimize their daily operations with regard to the environment.

The requirements include:

  • Reducing their environmental footprint by serving more sustainable food. For example, by offering vegetarian food, preferably use locally produced ingredients, and by avoiding endangered fish and seafood species. Palm oil cannot be used in the fryer.
  • Serving a high proportion of organic food and drink.
  • Energy and CO2-reducing measures to limit the environmental footprint.
  • Efficient use of water.
  • Efficient recycling, to ensure material recycling and a more circular use of resources.
  • Implementing routines to prevent food waste.
  • No use of disposable items in daily serving.
  • Strict environmental requirements for disposable items for catering, take away and fast food.
  • Limiting harmful and unwanted chemicals by using ecolabelled products for general cleaning, dish washing and laundry.
  • The use of several ecolabelled products and services.
  • Training of the employees so that everyone is involved in the environmental work.
There are 60 Ecolabelled products from 42 companies within productgroup.

  • Welcome to apply for a Nordic Swan Ecolabel licence!

    This is how you do:

    1. Read the application guide.
    2. Log in to the Nordic Ecolabelling Portal.
    3. Start your application.

     

    If this is the first time you are applying, the authorized signatory must fill in your company information and approve the application conditions. In this way, you get login to the portal and the right to assign access to other colleagues.

     

    Request login

    To the Nordic Ecolabelling Portal

    Some special cases can not be done in the Nordic Ecolabelling Portal. Contact your advisor for such cases. More information can be found on "Application step by step".

  • Valid from 1 January 2025 Amount excluding VAT

    Application fee

    Application for a new licence 1 952 EUR.
    Application for a renewed licence when the requirements have been tightened 1 115 EUR.

    Annual licence fee

    The licence fee for the Nordic Swan Ecolabelled business is based on its turnover The fee is 0.1% of the business's turnover up to 1.854 million EUR. 
    The fee is 0.03% of the business's turnover for the amount exceeding 1.854 million EUR.
    Minimum fee 1 115 EUR per year.
    Maximum fee 4 464 EUR per year.

    Fee for extension / change of licence

    Fixed fee that is charged depending on how long the work takes.

    Up to 4 hours 418 EUR.
    4–8 hours 836 EUR.
    8 or more hours 1 673 EUR.

    Fee for on-site inspections

    One on-site inspection is included when applying for a new or renewed licence.

    Additional on-site inspections are 557 EUR per visit.

    Fees for chains


    The fees below apply to chains wherein five or more businesses, all sharing identical brand and similar concepts, are licenced with the Nordic Swan Ecolabel on a national level. This requires that the businesses apply for the licences together in a coordinated way, and they must also keep the coordination during the validity period of the licences.
     

    Valid from 1 January 2025 Amount excluding VAT

    Application fee

    The fees below are invoiced when applying for a new licence.

    Fee for the first business in a chain 1 952 EUR.
    Fee for each additional business part of the chain  836 EUR.


    The fees below are invoiced when applying for a renewed licence when the requirements have been tightened.

    Fee for the first business in a chain 1 115 EUR.
    Fee for each additional business part of the chain  418 EUR.

    Annual licence fee

    For chains, the annual fee is calculated as a fixed rate of 1 339 EUR per business.

    Fee for extension / change of licence

    Fixed fee that is charged depending on how long the work takes.

    Up to 4 hours 418 EUR.
    4–8 hours 836 EUR.
    8 or more hours 1 673 EUR.

    Fee for on-site inspections

    One on-site inspection is included when applying for a new or renewed licence for the first business part of a chain.

    Additional on-site inspections are 557 EUR per visit.

    Ecolabelling Sweden AB has no financial profit purpose and is financed through the fees above along with an annual government grant. The company is however liable for VAT according to article 56 of the European Council Directive 2006/112/EC.

    Invoicing is made in SEK with the exchange rate from the first banking day of the year.

    When a business applies for a new licence for the first time, no annual licence fee is invoiced the year of approval. When applying for a renewed licence, both the renewal fee and the annual licence fee will be invoiced.

     

    Valid from 1 January 2024 Amount excluding VAT

    Application fee

    Application for a new licence 1 896 EUR.
    Application for a renewed licence when the requirements have been tightened 1 083 EUR.

    Annual licence fee

    The licence fee for the Nordic Swan Ecolabelled business is based on its turnover The fee is 0,1% of the business's turnover up to 1,8 million EUR. 
    The fee is 0,03% of the business's turnover for the amount exceeding 1,8 million EUR.
    Minimum fee 1 083 EUR per year.
    Maximum fee 4 334 EUR per year.

    Fee for extension / change of licence

    Fixed fee that is charged depending on how long the work takes.

    Up to 4 hours 406 EUR.
    4–8 hours 812 EUR.
    8 or more hours 1 625 EUR.

    Fee for on-site inspections

    One on-site inspection is included when applying for a new or renewed licence.

    Additional on-site inspections are 541 EUR per visit.

    Fees for chains


    The fees below apply to chains wherein five or more businesses, all sharing identical brand and similar concepts, are licenced with the Nordic Swan Ecolabel on a national level. This requires that the businesses apply for the licences together in a coordinated way, and they must also keep the coordination during the validity period of the licences.
     

    Valid from 1 January 2024 Amount excluding VAT

    Application fee

    The fees below are invoiced when applying for a new licence.

    Fee for the first business in a chain 1 896 EUR.
    Fee for each additional business part of the chain  812 EUR.


    The fees below are invoiced when applying for a renewed licence when the requirements have been tightened.

    Fee for the first business in a chain 1 083 EUR.
    Fee for each additional business part of the chain  406 EUR.

    Annual licence fee

    For chains, the annual fee is calculated as a fixed rate of 1 300 EUR per business.

    Fee for extension / change of licence

    Fixed fee that is charged depending on how long the work takes.

    Up to 4 hours 406 EUR.
    4–8 hours 812 EUR.
    8 or more hours 1 625 EUR.

    Fee for on-site inspections

    One on-site inspection is included when applying for a new or renewed licence for the first business part of a chain.

    Additional on-site inspections are 541 EUR per visit.

    Ecolabelling Sweden AB has no financial profit purpose and is financed through the fees above along with an annual government grant. The company is however liable for VAT according to article 56 of the European Council Directive 2006/112/EC.

    Invoicing is made in SEK with the exchange rate from the first banking day of the year.

    When a business applies for a new licence for the first time, no annual licence fee is invoiced the year of approval. When applying for a renewed licence, both the renewal fee and the annual licence fee will be invoiced.

     

    • For new applications granted after 1 July, a fee reduction will apply for the first year. The minimum or maximum fee and any breakpoint will be multiplied by the result of the following formula: “number of remaining days in the year” x 2 / 365.
      Breakpoint = Turnover where the percentage changes in the calculation of licence fee.
      Minimum fee = the lowest licence fee Nordic ecolabelling annually invoices a company or a Group per product/ commodity group/ certifying country.

      Should a former holder of a license/registration continue to make use of the Nordic Ecolabel without being granted a new license/registration, the Nordic Ecolabelling organization reserves the right to claim financial compensation. The size of such compensation shall be equivalent to the turnover-based license fee that a licensee would have been required to pay for a license, and a financial penalty, the severity of which is determined by the extent and duration of the infringement as well as the damages that Nordic Ecolabelling may have incurred as a result of such misuse. Such a financial penalty should not normally be less than EUR 4,000 (four thousand). The Nordic Ecolabelling organizations may also take legal action against the infringement of the Nordic Ecolabel or if rules in the prevailing version of the Logo Guideline for the Nordic Ecolabel are not fulfilled.

    Fee regulations for Nordic Ecolabellling

  • Information about the latest version of the criteria for Nordic Swan Ecolabelled food services and conference facilities

    1.3 ⇛ 1.4: Adjustment of criteria

    On 28 May 2024 Nordic Ecolabelling decided to adjust the Swedish and the Norwegian limit value for organic food and drink. The limit value for the year 2024 was lowered, and the level for 2023 is maintained. The new version is called 1.4.

    1.2 ⇛ 1.3: Adjustment and prolongation of criteria

    Adjustments are made in requirement O3, O12, O23, O32, O35 and O36 regarding annual follow-up, PVC, ozone and granules. Appendix 6 (plastic granules) is removed. Also prolongation with 12 months to 30 June 2027.

    1.1 ⇛ 1.2: Adjustment of criteria

    Adjustments have been made in the following requirements:

    • 022 Prevention of food waste
    • O35 Prohibited substances

    The new vesion is called 1.2 and is valid until June 30, 2026.

    1.0 ⇛ 1.1: Adjustment of criteria

    The criteria have been adjusted with regard to requirement O36 Granules for dishwashing. The new version is called 1.1.

    1.0: Adoption of criteria 

    Criteria for Food services and conference facilities was decided på the Nordic Ecolabelling Board on the 21 June 2021. Version 1.0 is valid until 30 June 2026.